Adding and Dropping Courses
Students may add and/or drop courses subject to the deadlines given in the academic calendar. Students cannot add a course after the last day for adding courses without the approval of the Program Director, Dean, or Office of the Provost. Students will not receive credit for a course for which they have not properly registered. Students wishing to take more than 18 hours in one semester must receive approval from the Dean, Registrar and Student Accounts.
The responsibility for submitting add/drop forms to the Office of the Registrar before the deadlines rests entirely with the student. No petitions for the retroactive dropping or adding of courses will be considered except under extenuating circumstances and must be approved by the Office of the Provost or a Dean.
From the first day of classes through the last day to drop with no grade, students may drop a course by submitting a written request to the Office of the Registrar. If a student stops attending a course without formal withdrawal through the Office of the Registrar, the student will automatically receive an F for that course. When a student withdraws from a course before the last day for dropping courses with no grade, no record of such a course will appear on the permanent academic record. After the last day for dropping a course with no grade, students may drop a course with a grade of W if the course is dropped before the deadline specified in the academic calendar by submitting an approved drop form. After the deadline for withdrawing from a course with a W (after approximately 75% of the course), students may not drop a course without receiving a failing grade of F. In the case of extenuating circumstances an exception may be approved by the Office of the Provost.
On campus students are limited to one semester of online coursework and online students are limited to one semester of on-ground coursework.
F-1 Visa International Student Enrollment Requirements
F-1 visa international students are required to be enrolled full-time and on-ground each semester to satisfy federal F-1 visa regulations. Undergraduate students must be enrolled in a minimum of 12 total credit hours with at least 9 credit hours of on-ground courses. Graduate students are required to be enrolled in a minimum of 9 total credit hours with at least 3 credit hours of on-ground courses. There are only a few exceptions to the full-time and on-ground enrollment regulations:
- Degree-seeking F-1 visa students in their last semester before graduating who require less than a full-time courseload to graduate can drop below the standard minimum of credit hours; however, these students must still be enrolled on-ground.
- If an F-1 visa student has experienced a major medical emergency and may not be able to attend classes or needs to reduce their courseload due to hospitalization or medically necessary therapy, a medical reduced courseload can be authorized by the Office of Global Initiatives with official diagnosis and treatment documentation from the hospital or medical provider.
- In rare cases, the Office of Global Initiatives may authorize students who have been granted Special Student Relief (SSR) by US Citizenship & Immigrations Services to enroll in fewer credit hours than the standard full-time courseload. An F-1 visa student must have proper SSR approval and documentation in place prior to dropping below full-time enrollment.
- In rare cases, if an F-1 visa student is either found to have extreme difficulty using English or adjusting to the US education system their first semester at LETU or is found to have been enrolled in the improper level of a particular course subject, the Office of Global Initiatives may authorize that student to drop below standard full-time enrollment if there are no other course addition options available to keep the student enrolled full-time with the standard minimum of on-ground course credits.
F-1 visa international students should discuss adding or dropping any courses that could affect their visa compliance with the Office of Global Initiatives prior to making any changes.
Concurrent Enrollment for F-1 Visa International Students
F-1 visa international students can enroll concurrently at LETU as well as at another institution to satisfy degree requirements the student cannot otherwise complete at LETU or to maintain full-time and on-ground enrollment requirements for a given term. F-1 visa students must submit the Concurrent Enrollment Form along with proof of enrollment and payment from the other institution to the Office of Global Initiatives prior to the last day of LETU’s add/drop period. The Office of Global Initiatives will review and authorize a student’s concurrent enrollment request with the understanding that the authorization is temporary, involves minimal enrollment outside of LETU, and is necessary due to extenuating circumstances.
Auditing Courses
Courses may be audited with the approval of the Office of the Registrar and the dean of the school in which the course is taught. Auditors must apply, register and pay fees in order to attend a class. Although the course will appear on the transcript as an audit, no grade or credit will be awarded. Students auditing classes are not required to complete assignments or take examinations, and auditors cannot claim credit for the course at a later date without officially enrolling and completing the course. The deadline to change from audit to credit and the deadline to change from credit to audit is the same as for dropping a course with no grade (see the academic calendar). Students interested in auditing a graduate Psychology and Counseling course may receive a list of approved courses from the Dean of Psychology and Counseling.
Repeating Courses
Undergraduate students may repeat courses but will only receive credit once toward fulfillment of requirements for a degree. All grades received for the course (regardless of the number of times repeated) will be used in computing the cumulative GPA, except that a student repeating a course may have the lower grade removed from the cumulative GPA if the following guidelines are met:
- Transfer courses cannot be used to replace LETU courses for grade substitution
- Only courses taken at LETU in which the student earned the grade of D, F, or WF may be repeated and have the lower grade removed from the cumulative GPA.
- In situations where the university has renumbered courses, a grade may be removed from the GPA calculation based on predetermined course equivalencies.
- If a course is repeated in which a grade of D, F, or WF was previously earned, the higher grade received when repeated will automatically be recorded and the D, F, or WF grade for the course will be removed from the cumulative GPA.
- The lower grade that has been removed from the computation of the cumulative GPA will not count toward hours attempted, hours completed, or total grade points, but the course name and original grade will remain on the transcript.
- Graduation honors will be determined by considering the full cumulative GPA of all course work attempted at LETU, including any courses with grades that have been deleted from the calculation of the cumulative GPA as stated above.
Graduate students may repeat courses in which a grade of C or lower has been earned, but students will receive credit only once toward fulfillment of degree requirements. The course name, original grade, and all repeated grades will remain on the student’s transcript.
Students may repeat a course and have the lower grade removed from the calculation of the cumulative GPA if the following guidelines are met:
- A course in which a grade of C or lower has been earned may be repeated twice.
Withdrawal from the University
Students wishing to withdraw from the University must submit a drop/withdraw request form. Withdrawal is not official unless the withdrawal form is properly executed. If the student withdraws or is dismissed from the University after the last day for dropping courses with no grade but before the deadline for dropping courses with grade of W (see academic calendar), the student will receive grades of W for all in-progress courses. After the deadline for dropping courses with grade of W (see academic calendar), students will receive grades of W in courses that they are passing and WF in courses that they are failing. In the case of extenuating circumstances an exception may be approved by the Office of the Provost.
Students who have ceased to attend all classes and who have no chance to pass the courses in which they are enrolled may be administratively withdrawn from the University by the Office of the Provost. If the administrative withdrawal occurs before the deadline for dropping courses with a W, students will receive grades of W for all in-progress courses. If the administrative withdrawal occurs after the deadline for dropping courses with a grade of W, students will receive grades of WF in all in-progress courses. Students who are administratively withdrawn and desire to return to the University in a subsequent semester must apply for readmission through the Admissions Office.
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